Privacy Policy

Last Updated: Feb 3, 2025

Your privacy is important to us. This Privacy Policy applies to all services provided by Rockefeller Publishing Co. and explains how we collect and use your information. By using our website, you agree to the terms in this policy.

1. Information We Collect

We collect personal information only when you voluntarily provide it to us through the following activities:

• Creating and managing your account on our publishing platform;
• Submitting manuscripts or articles for publication;
• Participating in the peer review process;
• Subscribing to our newsletters or alerts;
• Contacting us via email, phone, or our contact forms;
• Applying for editorial positions.

2. Types of Personal Information

Depending on how you interact with us, we may collect the following types of personal information:

• Contact information (name, email address, phone number, postal address);
• Professional information (academic affiliation, position, field of expertise);
• Account credentials (username, password in encrypted form);
• Manuscript details and content;
• Payment information when applicable (processed through secure third-party payment processors);
• Correspondence records when you contact us.

3. How We Use Your Information

We use your personal information for the following purposes:

• Processing and evaluating manuscript submissions;
• Facilitating the peer review process;
• Managing your account and providing customer support;
• Sending you important notifications about your submissions or account;
• Providing you with relevant updates about our services (if you've opted in);
• Improving our website and services;
• Complying with legal obligations.

4. Legal Basis for Processing

We process your personal information based on:

• Your consent;
• The necessity to perform our contractual obligations to you;
• Our legitimate interests in providing and improving our services;
• Compliance with legal obligations.

5. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Account information is kept until you request deletion. Published content is maintained indefinitely as part of the scholarly record.

6. Sharing Information with Third Parties

Rockefeller Publishing Co. does not sell, rent, or lease customers' information to third parties.

We may share your information with:

• Academic reviewers involved in the peer review process;
• Service providers who help us operate our website and services (such as hosting providers, email service providers);
• Database and indexing services that list published works;
• Legal authorities when required by law.

All third parties with whom we share data are required to protect your personal information in accordance with applicable privacy laws.

7. International Data Transfers

As a global publisher, your data may be transferred to and processed in countries outside your country of residence. We implement appropriate safeguards to ensure your information receives adequate protection wherever it is processed.

8. Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal information:

• Right to Access: You can request a copy of the personal information we hold about you.
• Right to Rectification: You can request correction of inaccurate or incomplete information.
• Right to Deletion: You can request deletion of your personal information in certain circumstances.
• Right to Restriction: You can request that we limit how we use your data.
• Right to Data Portability: You can request a copy of your data in a structured, machine-readable format.
• Right to Object: You can object to our processing of your information in certain circumstances.

To exercise these rights, please contact us using the information provided at the end of this policy.

9. Security of Your Personal Information

Rockefeller Publishing Co. secures your personal information from unauthorized access, use, or disclosure using SSL Protocol and other security measures. While we implement appropriate technical and organizational measures to protect your data, no method of transmission over the Internet is 100% secure. You acknowledge that there are limitations to security and privacy online that are beyond our control.

10. Data Breach Notification

In the event of a data breach that compromises your personal information, we will notify you and relevant authorities as required by applicable law.

11. Children Under Thirteen

We do not knowingly collect personal information from children under thirteen. If you are under thirteen, you must ask your parent or guardian for permission to use this website.

12. Email Communications

We may email you regarding your account, publications, announcements, or surveys. You can opt-out of these communications at any time by clicking the "unsubscribe" link in any email or contacting us directly.

13. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of significant changes by email (if you've provided your email address) or by a prominent notice on our website. The date at the top of this policy indicates when it was last updated.

14. Contact Information

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us at:

Rockefeller Publishing Co.
Rockefeller Center
45 Rockefeller Plaza, 20th Floor
New York, NY 10111 USA
Email: contact@rockefellerpub.com
Phone: +1 (212) 899-5430

Do you wish to learn more about us or still have questions? Please feel free to contact us.

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